Manage your team, run payroll, stay audit-ready, and keep your books — all without leaving SpecialtyDox. Purpose-built for medical practices.
From hiring to separation, manage the full employee lifecycle without the filing cabinets.
Run accurate payroll in minutes, not hours. Built-in tax calculations and direct deposit.
Healthcare compliance is non-negotiable. Stay ahead of audits with automated tracking and alerts.
Full double-entry accounting built for healthcare practices. No QuickBooks needed.
New hires complete I-9, W-4, direct deposit, emergency contacts, and custom practice forms before day one. No paper, no scanning.
Saves 3+ Hours per HireAccrual rules, request workflows, manager approvals, and calendar integration. Supports FMLA, sick leave, and custom PTO policies.
Annual reviews, 90-day check-ins, goal tracking, and competency assessments. Templates built for clinical and administrative staff.
Encrypted storage for offer letters, certifications, signed policies, and disciplinary records. Role-based access controls.
Visual org chart auto-generated from reporting structure. Searchable directory with role, department, credentials, and contact info.
Structured offboarding with exit checklists, final pay calculations, COBRA notifications, and access revocation workflows.
Automatic notifications 90, 60, and 30 days before licenses, certifications, DEA registrations, and malpractice insurance expire.
Assign, track, and document HIPAA, OSHA, bloodborne pathogens, and custom training modules. Automatic annual renewal reminders.
Distribute, track acknowledgment, and version-control practice policies. Employees sign electronically with timestamps.
Monthly automated screening of all staff and providers against OIG exclusion list and SAM.gov. Flagged results trigger immediate alerts.
Structured incident reports with root cause analysis, corrective action tracking, and trend analytics. OSHA 300 log auto-generation.
Real-time compliance score for your practice. Drill into overdue items, upcoming deadlines, and department-level breakdowns.
Support salaried providers, hourly clinical staff, and blended compensation in a single payroll run.
Manage payroll across multiple practice locations, each with its own tax jurisdictions and pay schedules.
Automated federal, state, and local tax calculations. W-2, 1099, quarterly 941, and year-end filing included.
Clock-in/out, overtime calculations, break tracking, and timesheet approvals. Syncs directly to payroll.
Free direct deposit for all employees. Split deposits, next-day processing, and paper check fallback.
Pre-tax and post-tax deduction management for health insurance, 401(k), HSA, FSA, and garnishments.
Employees access pay stubs online. Managers get labor cost reports by department, location, and provider.
Every payroll change is logged with user, timestamp, and reason. Export-ready for external auditors.
Healthcare-specific chart of accounts pre-configured for medical practices. Customize for your revenue streams and expense categories.
Full double-entry GL with journal entries. Payroll, billing revenue, and expenses all auto-post to the correct accounts.
Generate income statements, balance sheets, and cash flow reports on demand. Filter by date range, department, or location.
Track vendor invoices, payment schedules, and outstanding balances. Manage supply costs, rent, and recurring practice expenses.
Patient balances, insurance payments, and collections all in one view. Integrated with DoxBilling for seamless revenue tracking.
Real-time revenue dashboards by provider, payer, service line, and location. Spot trends and forecast future revenue.
Configure fiscal year, accounting method (cash/accrual), IRS filing type, and tax settings — all tailored to your practice.
Every financial transaction logged with user, timestamp, and source. Export-ready for accountants and auditors.
See how DoxFinance brings HR, payroll, compliance, and accounting together in one healthcare-focused platform.